Streamlining Purchase Order Processing in Tally Prime

To maintain the book of accounts in tally prime with the following details.

Company Details

RKM CREATORS
ADDRESS	New No:6, New Damu Nagar, R.S. Puram, Coimbatore -641002
MOBILE NO	7811200369
WEBSITE	Covairkmcreators.in
EMAIL	covairkmcreators@gmail.com

01-07-23 raised an order on BrandMonk pvt ltd for purchasing keyboards and it incurred additional packaging and transport charges of 2% due on 06-07-2023. Purchase Order No: PO_001.

Stock	Qty	Rate
Keyboard	200 Nos	Rs. 620

06-07-23 Record a receipt note on BrandMonk pvt ltd. this receipt note will be linked to the purchase order no PO_001. That was recorded on 01-07-23. Receipt notes no: RN-01.

Stock	Qty	Rate
Keyboard	200 Nos	Rs. 620

07-07-23 we rejected damaged keyboards to BrandMonk pvt ltd.

Stock	Qty	Rate
Keyboard	5 Nos	Rs. 620

10-07-23 Raise a purchase invoice on BrandMonk pvt ltd for the following stock item, the purchase invoice will be linked to the receipt note RN-01 that was recorded on 06-07-23. Supplier invoice no: PUR01

Stock	Qty	Rate
Keyboard	195 Nos	Rs. 620

17-07-23 raised an order on Siva for purchasing keyboards due on 06-07-2023. Purchase Order No: PO_002.

Stock	Qty	Rate
Keyboard	150 Nos	Rs. 500

18-07-23 Record a receipt note on Siva. this receipt note will be linked to the purchase order no PO_002. That was recorded on 17-07-23. Receipt notes no: RN-02.

Stock	Qty	Rate
Keyboard	150 Nos	Rs. 500

19-07-23 Raise a purchase invoice on Siva for the following stock item, the purchase invoice will be linked to the receipt note RN-02 that was recorded on 18-07-23. Supplier invoice no: PUR02

Stock	Qty	Rate
Keyboard	150 Nos	Rs. 500

20-07-23 we rejected damaged keyboards to Siva.

Stock	Qty	Rate
Keyboard	12 Nos	Rs. 500

21-07-23 we rejected damaged keyboards to Siva.

Stock	Qty	Rate
Keyboard	12 Nos	Rs. 500

Create a New Company

Go to the Gateway of Tally.
Select "Create Company" or "Alt+ K" (exact wording may vary based on your version).
Enter Company Details:

Name: Enter "RKM Creators" as the company name.
Address: Enter "New No:6, New Damu Nagar, R.S. Puram, Coimbatore -641002" as the address.
Mobile No: Input "7811200369" as the mobile number.
Website: Enter "covairkmcreators.in" as the website URL.
Email: Input "covairkmcreators@gmail.com" as the email address.

Save Details: After entering all the details, press Enter to save.
Configure Company Settings: Once the basic details are saved, you'll need to configure other settings such as financial year, currency, taxation details, etc. Follow the prompts and fill in the required information.
Save and Exit: After configuring all necessary settings, save the changes and exit.

01-07-23 raised an order on BrandMonk pvt ltd for purchasing keyboards and it incurred additional packaging and transport charges of 2% due on 06-07-2023. Purchase Order No: PO_001.

Stock	Qty	Rate
Keyboard	200 Nos	Rs. 620

Go to Gateway of Tally :

Once Tally Prime is open, you'll see the Gateway of Tally screen. This is the main menu from where you can access various features.

Create Purchase Order Voucher :

From the Gateway of Tally, navigate to "Voucher" > "Purchase Order" > "Create" (Shortcut: Press Ctrl + F9).

Enter Purchase Order Details :

Date: Enter the date of the purchase order (01-07-2023).
Supplier: Enter "BrandMonk Pvt Ltd" as the supplier.
Purchase Order No: Enter "PO_001" as the purchase order number.
Party's Reference: You can enter any additional reference information if needed.

Enter Item Details :

Stock Item: Select "Keyboard" from the list of stock items.
Quantity: Enter "200" as the quantity of keyboards.
Rate: Enter "620" as the rate per keyboard.

Add Additional Charges :

Since there are additional packaging and transport charges, these need to be added manually.
Below the item details section, add a new ledger for "Transport Charges" with the amount of Rs. 2480.

Save the Purchase Order : After entering all the details, press Enter to save the purchase order.

Verify and Confirm : Review the purchase order details to ensure accuracy, then confirm the voucher to finalize the entry.

Save and Exit : After confirming the voucher, save the changes and exit.

06-07-23 Record a receipt note on BrandMonk pvt ltd. this receipt note will be linked to the purchase order no PO_001. That was recorded on 01-07-23. Receipt notes no: RN-01.

Stock	Qty	Rate
Keyboard	200 Nos	Rs. 620

Go to Gateway of Tally :

Once Tally Prime is open, you'll see the Gateway of Tally screen. This is the main menu from where you can access various features.

Create Purchase Order Voucher :

From the Gateway of Tally, navigate to "Voucher" > "Receipt Note" > "Create" (Shortcut: Press Alt + F9).

Enter Receipt Note Details :

Date: Enter the date of the receipt note (06-07-2023).
Receipt Note No: Enter "RN-01" as the receipt note number.
Supplier: Select "BrandMonk Pvt Ltd" as the supplier.

Link to Purchase Order :

Tally Prime allows you to link the receipt note to the purchase order. In this case, link it to PO_001.
Enter "PO_001" in the respective field.

Enter Item Details :

Stock Item: Select "Keyboard" from the list of stock items.
Quantity: Enter "200" as the quantity of keyboards.
Rate: Enter "620" as the rate per keyboard.

Add Tracking Number :

Since there's a tracking number associated with this receipt note, add it in the respective field.
Enter "1" as the tracking number.

Add Additional Charges :

Below the item details section, add a new ledger for "Packaging and Transport Charges" with the amount of Rs. 2480.

Save the Receipt Note : After entering all the details, press Enter to save the receipt note.

Verify and Confirm : Review the receipt note details to ensure accuracy, then confirm the voucher to finalize the entry.

Save and Exit : After confirming the voucher, save the changes and exit.

07-07-23 we rejected damaged keyboards to BrandMonk pvt ltd.

Stock	Qty	Rate
Keyboard	5 Nos	Rs. 620

Go to Gateway of Tally :

Once Tally Prime is open, you'll see the Gateway of Tally screen. This is the main menu from where you can access various features.

Create Rejection Out Voucher :

From the Gateway of Tally, navigate to "Transactions" > "Rejection Out" > "Create" (Shortcut: Press Alt + F6).

Enter Rejection Out Voucher Details :

Date: Enter the date of the rejection out voucher (07-07-2023).
Voucher Type: Choose "Rejection Out" as the voucher type.
Voucher No: The voucher number is automatically generated by Tally Prime.

Select Supplier :

Select "BrandMonk Pvt Ltd" as the supplier to whom the damaged keyboards are being returned.

Enter Item Details :

Stock Item: Select "Keyboard" from the list of stock items.
Quantity: Enter "5" as the quantity of damaged keyboards.
Rate: Enter "620" as the rate per keyboard.

Save the Rejection Out Voucher : After entering all the details, press Enter to save the rejection out voucher.

Verify and Confirm : Review the rejection out voucher details to ensure accuracy, then confirm the voucher to finalize the entry.

Save and Exit After confirming the voucher, save the changes and exit.

Stock	Qty	Rate
Keyboard	195 Nos	Rs. 620

Create Purchase Voucher :

From the Gateway of Tally, navigate to "Transactions" > "Purchase Voucher" > "Create" (Shortcut: Press F9).

Enter Purchase Voucher Details :

Date: Enter the date of the purchase invoice (10-07-2023).
Supplier: Select "BrandMonk Pvt Ltd" as the supplier.
Supplier Invoice No: Enter "PUR01" as the supplier invoice number.
Reference: Enter "RN-01" to link this purchase invoice to the receipt note RN-01 recorded on 06-07-23.

Enter Item Details :

Stock Item: Select "Keyboard" from the list of stock items.
Quantity: Enter "195" as the quantity of keyboards.
Rate: Enter "620" as the rate per keyboard.

Add Additional Charges :

Since packaging and transport charges are incurred, these need to be added manually.
Below the item details section, add a new ledger for "Packaging and Transport Charges" with the amount of Rs. 2480.

Save the Purchase Voucher : After entering all the details, press Enter to save the purchase voucher.

Verify and Confirm : Review the purchase voucher details to ensure accuracy, then confirm the voucher to finalize the entry.

Save and Exit : After confirming the voucher, save the changes and exit.

17-07-23 raised an order on Siva for purchasing keyboards due on 06-07-2023. Purchase Order No: PO_002.

Stock	Qty	Rate
Keyboard	150 Nos	Rs. 500

Go to Gateway of Tally :

Once Tally Prime is open, you'll see the Gateway of Tally screen. This is the main menu from where you can access various features.

Create Purchase Order Voucher :

From the Gateway of Tally, navigate to "Transactions" > "Purchase Order" > "Create" (Shortcut: Press Alt + F4).

Enter Purchase Order Details :

Date: Enter the date of the purchase order (17-07-2023).
Supplier: Enter "Siva" as the supplier.
Purchase Order No: Enter "PO_002" as the purchase order number.
Party's Reference: You can enter any additional reference information if needed.

Enter Item Details :

Stock Item: Select "Keyboard" from the list of stock items.
Quantity: Enter "150" as the quantity of keyboards.
Rate: Enter "500" as the rate per keyboard.

Save the Purchase Order : After entering all the details, press Enter to save the purchase order.

Verify and Confirm : Review the purchase order details to ensure accuracy, then confirm the voucher to finalize the entry.

Save and Exit : After confirming the voucher, save the changes and exit.

18-07-23 Record a receipt note on Siva. this receipt note will be linked to the purchase order no PO_002. That was recorded on 17-07-23. Receipt notes no: RN-02.

Stock	Qty	Rate
Keyboard	150 Nos	Rs. 500

Go to Gateway of Tally :

Once Tally Prime is open, you'll see the Gateway of Tally screen. This is the main menu from where you can access various features.

Create Receipt Note Voucher :

From the Gateway of Tally, navigate to "Transactions" > "Receipt Note" > "Create" (Shortcut: Press Alt + F9).

Enter Receipt Note Details :

Date: Enter the date of the receipt note (18-07-2023).
Receipt Note No: Enter "RN-02" as the receipt note number.
Supplier: Select "Siva" as the supplier.

Link to Purchase Order :

Tally Prime allows you to link the receipt note to the purchase order. In this case, link it to PO_002.
Enter "PO_002" in the respective field.

Enter Item Details :

Stock Item: Select "Keyboard" from the list of stock items.
Quantity: Enter "150" as the quantity of keyboards.
Rate: Enter "500" as the rate per keyboard.

Save the Receipt Note : After entering all the details, press Enter to save the receipt note.

Verify and Confirm : Review the receipt note details to ensure accuracy, then confirm the voucher to finalize the entry.

Save and Exit : After confirming the voucher, save the changes and exit.

19-07-23 Raise a purchase invoice on Siva for the following stock item, the purchase invoice will be linked to the receipt note RN-02 that was recorded on 18-07-23. Supplier invoice no: PUR02

Stock	Qty	Rate
Keyboard	150 Nos	Rs. 500

Go to Gateway of Tally :

Once Tally Prime is open, you'll see the Gateway of Tally screen. This is the main menu from where you can access various features.

Create Purchase Invoice Voucher :

From the Gateway of Tally, navigate to "Transactions" > "Purchase Invoice" > "Create" (Shortcut: Press F9).

Enter Purchase Invoice Details :

Date: Enter the date of the purchase invoice (19-07-2023).
Supplier: Select "Siva" as the supplier.
Supplier Invoice No: Enter "PUR02" as the supplier invoice number.
Reference: Enter "RN-02" to link this purchase invoice to the receipt note RN-02 recorded on 18-07-23.

Enter Item Details :

Stock Item: Select "Keyboard" from the list of stock items.
Quantity: Enter "150" as the quantity of keyboards.
Rate: Enter "500" as the rate per keyboard.

Save the Purchase Invoice : After entering all the details, press Enter to save the purchase invoice.

Verify and Confirm : Review the purchase invoice details to ensure accuracy, then confirm the voucher to finalize the entry.

Save and Exit : After confirming the voucher, save the changes and exit.

20-07-23 we rejected damaged keyboards to Siva.

Stock	Qty	Rate
Keyboard	12 Nos	Rs. 500

Go to Gateway of Tally :

Once Tally Prime is open, you'll see the Gateway of Tally screen. This is the main menu from where you can access various features.

Create Rejection Out Voucher :

From the Gateway of Tally, navigate to "Transactions" > "Rejection Out" > "Create" (Shortcut: Press Alt + F6).

Enter Rejection Out Voucher Details :

Date: Enter the date of the rejection out voucher (20-07-2023).
Voucher Type: Choose "Rejection Out" as the voucher type.
Voucher No: The voucher number is automatically generated by Tally Prime.

Select Supplier :

Select "Siva" as the supplier to whom the damaged keyboards are being returned.

Enter Item Details :

Stock Item: Select "Keyboard" from the list of stock items.
Quantity: Enter "12" as the quantity of damaged keyboards.
Rate: Enter "500" as the rate per keyboard.

Save the Rejection Out Voucher : After entering all the details, press Enter to save the rejection out voucher.

Verify and Confirm : Review the rejection out voucher details to ensure accuracy, then confirm the voucher to finalize the entry.

Save and Exit : After confirming the voucher, save the changes and exit.

21-07-23 we rejected damaged keyboards to Siva.

Stock	Qty	Rate
Keyboard	12 Nos	Rs. 500

Go to Gateway of Tally :

Once Tally Prime is open, you'll see the Gateway of Tally screen. This is the main menu from where you can access various features.

Create Debit Note Voucher :

From the Gateway of Tally, navigate to "Transactions" > "Debit Note" > "Create" (Shortcut: Press Alt + F10).

Enter Debit Note Voucher Details :

Date: Enter the date of the debit note (21-07-2023).
Voucher Type: Choose "Debit Note" as the voucher type.
Voucher No: The voucher number is automatically generated by Tally Prime.

Select Supplier :

Select "Siva" as the supplier to whom the debit note is being issued.

Enter Item Details :

Stock Item: Select "Keyboard" from the list of stock items.
Quantity: Enter "12" as the quantity of damaged keyboards.
Rate: Enter "500" as the rate per keyboard.

Save the Debit Note Voucher : After entering all the details, press Enter to save the debit note voucher.

Verify and Confirm : Review the debit note voucher details to ensure accuracy, then confirm the voucher to finalize the entry.

Save and Exit : After confirming the voucher, save the changes and exit.

Reports

Gateway of Tally -> Display More Reports -> Statements of Accounts -> Outstandings -> Payables

Go To -> Purchase Order Reports -> Purchase Orders