Example Order Processing Tally Prime in Tamil
Order processing In Tally
Order processing refers to placing orders with suppliers for purchasing from them or receiving orders from customers for selling. Order processing is linked to inventory. Using this you can track the order position of a stock item. Know that the goods order have arrived.
Create Company
To get started with Tally Prime, you need to first create your company to keep a record of all your day-to-day business transactions. To create the company, you need the company name and financial year information. You can enter all other details such as contact information, security, while creating the company or any time later.
How to create a company in Tally Prime
- In tally, after login double click on the create company option under company information.
- Go to Top Menu -> Company -> Create -> Enter
Ledger in Tally Prime
Ledgers in Tally Prime The ledgers in Tally Prime or in the Books of Accounts affect assets, liabilities, income or expenses. Tally Prime can generate a Profit & Loss A/c and Balance Sheet immediately after a transaction has been entered. It can also generate a range of comprehensive financial statements and reports.
Create a single ledger
- Press Alt+G (Go To) -> Create Master -> type or select Ledger and press Enter.
Alternatively, Gateway of Tally -> Create -> type or select Ledger and press Enter.
- Enter the Name of the ledger account.
Duplicate names are not allowed.
- Enter the alias of the ledger account, if required.
You can access the ledgers using the original name or the alias name
- Select a group category from the List of Groups.
- Enter the Opening Balance.
The opening balance is applicable when the ledger is an asset or a liability, and also if it has a balance in the account as on the books beginning date.
- Press Ctrl + A to save, as always
Stock Group in Tally
Stock Groups in Inventory are similar to Groups in Accounting Masters. They are helpful in the classification of Stock Items. You can group Stock Items under different Stock Groups to reflect their classification based on some common features such as brand name, product type, quality, and so on. Grouping enables you to locate Stock Items easily and report their details in statements.
Create Stock Groups
- Gateway of Tally -> Create -> type or select Stock Group and press Enter.
Alternatively, press Alt+G (Go To) -> Create Master -> type or select Stock Group -> and press Enter. - Name & alias: As in other masters, you can specify multiple aliases for the stock item.
- Under: Select Primary or an existing Stock Group. If you have not created any Stock Group, you can create one in Tally prime to assign to the stock group.As always, press Alt+C, to create a master on the fly.
Alternatively, press Alt+G (Go To) -> Create Master -> type or select Stock Group-> press Enter. - Should quantities of items be added: It pertains to information on measuring the units of the Stock Items that you would categories under the Stock Group. The Stock Items categorized under the group should have similar units for them to be added up. You cannot add quantities in Kgs to quantities in Pcs.
- Set/alter GST Details: Enable this option to define the GST rate.
- Accept the screen. As always, press Ctrl+A to save.
Units of Measure in Tally
Stock Items are mainly purchased and sold on the basis of quantity. The quantity in turn is measured by units. In such cases, it is necessary to create the Unit of Measure. The Units of Measure can either be simple or compound. Examples of simple units are: nos., metres, kilograms, pieces etc.
Create Units in Tally
- Gateway of Tally -> Create -> type or select Stock unit and press Enter.
Alternatively, press Alt+G (Go To)-> Create Master-> type or select Stock Group-> and press Enter. - Enter the details in the Unit Creation screen
- Enter the Symbol. By default, the Type field will be selected as Simple
- Enter the Formal name for the simple unit.
- Select the Unit Quantity Code (UQC) relevant to the stock item from the list provided.
- The list consists of the number of Unit Quantity Codes (UQC) available for your product or commodity as declared by the Government or GSTN.
- Specify the Number of decimal places required based on your business needs.
Stock Item in Tally
Stock Item refers to goods that you manufacture or trade. It is the primary inventory entity and is the lowest level of information on your inventory. You have to create a Stock Item in TallyPrime for each inventory item that you want to account for. Create stock items on-by-one.
Create Stock Item in Tally
- Go to Gateway of Tally -> Inventory Info -> Stock Item -> Stock Item creation is displayed as shown below:
- Specify the Name of the Stock Item
- Specify the Alias name of Stock Item (if required).
- The field Under will show the List of Groups. Here you can select the Stock Group to which the Stock Item belongs. By default, Primary Stock Group appears in this field.
- This field will show the Unit List. Here you can select the Unit of measurement applicable for the stock item. By default, Not Applicable appears in this field.
- Specify the details of Opening Balance, if any, for the Stock Item as on the date of Beginning of Books.
- In the Quantity Field, specify the stock item Quantity, say 5 Nos.
- In the Rate field, specify the stock item Rate, say Rs. 8000 per piece.
- Tally Prime automatically calculates the value by multiplying the Quantity and Rate. You can also edit the value, Tally Prime automatically refreshes the Rate field accordingly
Voucher in Tally Prime
There are 24 pre-defined voucher types in Tally Prime for accounting, inventory, payroll and orders. You can create more voucher types under these pre-defined voucher types as per your business needs.
For example, for cash payments and bank payments, the predefined voucher type is Payment Voucher. You can also have two or more sales voucher types in Tally Prime for different kinds of sales transactions. For example, credit sales, cash sales, and so on.
Enter the current date and reference.
Purchase Order Voucher in Tally Prime
When you receive an order from a customer,you may need to provide the details of items, quantities, date of delivery, and so on, with a Purchase Order Number. When these goods are delivered, this purchase order number will be used to track the order details either in the receipt note or in the purchase invoice
How to Use Purchase Order Voucher in Tally Prime
- Gateway of Tally -> Voucher ->F10 (Other Vouchers)-> type or select Purchase Order.
Alternatively, press Alt+G (Go To) Create Voucher or F10: Other Voucher ->type or select Purchase Order.
(In case the voucher is inactive, you will be prompted to activate the Purchase Order voucher type. Select Yes or press Y to proceed.) - Enter the Party to be credited click (Alt+c) to Create Ledger
- Create ->Secondary ledger press Alt +C
- Party Details: Provide the Order, Receipt, and Import details as per your invoice requirements.If you do not see the Party Details screen, press F12 (Configure), and set Provide Receipt, Order, and Import details to Yes. As always, you can press Ctrl+A to save and proceed.
- Enter the purchase Order no. for the voucher.
- Enter the name of item from select the Stock Items List
- Enter the Quantity and Rate,and the amount is automatically displayed in the Amount field.
- Accept the screen. As always, press Ctrl+A to Save.
Sales Order Voucher in Tally Prime
A sales order is a document generated by the seller specifying the details about the product or services ordered by the customer. Along with the product and service details, sales order consists of price, quantity, terms, and conditions etc. Inventory management just became much simpler with TallyPrime
How to Use Sales Order Voucher in Tally Prime
- Gateway of Tally -> Voucher ->F10 (Other Vouchers)-> type or selectSales Order.
Alternatively, press Alt+G (Go To) Create Voucher or F10: Other Voucher ->type or select Sales Order.
(In case the voucher is inactive, you will be prompted to activate the Sales Ordervoucher type. Select Yes or press Y to proceed.) - Enter the Party to be credited click (Alt+c) to Create Ledger
- Create ->Secondary ledger press Alt +C
- Enter the Sales Order no. for the voucher.
- Enter the name of item from select the Stock Items List
- Enter the Quantity and Rate,and the amount is automatically displayed in the Amount field.
- Accept the screen. As always, press Ctrl+A to Save.
Purchase Voucher in Tally Prime
Whenever you purchase a product or service, you record the purchase entry. In tally, this is recorded through the purchase voucher. It is also one of the most widely used vouchers in tally. There are two modes for accounting in purchase vouchers- Invoice mode and Voucher mode, as mentioned in the sales voucher
You may do a simple cash purchase or purchase on credit. For each purchase transaction, you will need to keep a record of the items you bought, payments made, goods returned, and so on.
How to Use Purchase Voucher in Tally Prime
- Gateway of Tally -> Voucher -> Purchase Voucher(F9) or F10: Other Voucher ->Purchase Voucher
- Purchase Voucher then select Change voucher mode (Ctrl+H) -> select Item Invoice Enter
- Enter the Party to be credited click (Alt+c) to Create Ledger
- Select party Name in Ms Compaq system ltd. Then next select Order NO details.
- Automatically Generator in purchase voucher Quantity and Rate,and the amount is automatically displayed in the Amount field.
- Enter the name of item from select the Stock Items List, Than change Quantity details
- Enter the Quantity and Rate,and the amount is automatically displayed in the Amount field.
- Accept the screen. As always, press Ctrl+A to Save.
follow the above steps for following transaction.
May 02 Balance stock received from Ms. Ram & CO against Order no: MJ102 Bill NO: 125(20 day)
Sales Voucher in Tally Prime
Whenever you sell a product or service, you record sales entries. In tally, the sales are recorded through the sales voucher. It is one of the most widely used accounting vouchers in tally. There are two modes for accounting in sales vouchers- Invoice mode and Voucher mode.
How to Use Sales Voucher in Tally Prime
- Gateway of Tally -> Voucher -> Purchase Voucher(F9) or F10: Other Voucher ->Sales Voucher
- Sales Voucher then select Change voucher mode (Ctrl+H) -> select Item Invoice Enter
- Enter the Party to be credited click (Alt+c) to Create Ledger
- Select party Name in Ms Compaq system ltd. Then next select Order NO details.
- Automatically Generator in purchase voucher Quantity and Rate,and the amount is automatically displayed in the Amount field.
- Enter the name of item from select the Stock Items List, Than change Quantity details
- Enter the Quantity and Rate,and the amount is automatically displayed in the Amount field.
- Accept the screen. As always, press Ctrl+A to Save.
follow the above steps for following transaction.
May 12 Balance Stock issued to Ms.Vikki PVT LTD against Order no: MJ105 Bill NO: 185(20 day)
Payment Voucher in Tally Prime
A payment voucher is a way to record payments made to suppliers and maintain a history of payments that your business has made. Companies use vouchers to gather and file supporting documents that are required to approve and track payments of liabilities.A payment voucher is a way to record payments made to suppliers and maintain a history of payments that your business has made. Companies use vouchers to gather and file supporting documents that are required to approve and track payments of liabilities.
How to Use Payment Voucher in Tally Prime
- Gateway of Tally -> Voucher -> Payment Voucher(F5) or F10: Other Voucher -> Payment voucher
- Create ->Secondary ledger press Alt +C
- Accept the screen. As always, press Ctrl+A to Save.
follow the above steps for following transaction.
June 01 Rent paid Rs. 10000 By Cheque.
Receipt Voucher in Tally Prime
The receipt is the act of receiving, or the fact of having been received while voucher is a piece of paper that entitles the holder to a discount, or that can be exchanged for goods and services.
Receipt voucher- It is also called a credit voucher. A receipt voucher is used to keep a record of cash or bank receipt.
- Gateway of Tally -> Voucher -> Receipt Voucher(F6) or F10: Other Voucher -> Receipt Voucher
- Create ->Secondary ledger press Alt +C
- Accept the screen. As always, press Ctrl+A to Save.
follow the above steps for following transaction.
June 06 Commission Received Rs.40000.
Profit and Loss In TallyPrime
Profit and Loss A/c is one of the primary financial statements that you can use to monitor the health of your business. It summarizes the revenues, costs, and expenses for a specific period, such as a quarter or a year. Thus, you can easily gather the net result of the business operations.
Using the Profit and Loss A/c in Tally Prime, you can measure the ability of your business to generate profit. Accordingly, you can take various measures to increase revenue, reduce costs, and so on. What’s more, you can view the Profit and Loss A/c in the browser.
How to Use Profit and Loss in Tally Prime
- Gateway of Tally -> Report -> Profit & Loss A/C (F1)
Balance Sheet In TallyPrime
Balance Sheet is one of topmost financial statement prepared by the businesses. The financial details of the balance sheet help you and the external stakeholders to evaluate the financial performance of the business on a given date. Before knowing the steps to prepare a balance sheet and reading the balance sheet, it is important to be familiar with the components and format of the balance sheet.
- Gateway of Tally -> Report -> Balance Sheet (F1)
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