Example Inventory Tally Prime in Tamil
Inventory In Tally
Inventory Transactions refers to the records you maintain about all inventory movements, including new purchases and sales that are part of your daily business. You can use the corresponding voucher type in Tally Prime for different transactions. You can also use Stock Journal to record different types of stock movements, like those between your own godowns /locations, or adjustments due to leakage or damage.
Inventory is an idle stock of physical goods that contain economic value and are held in various forms by an organization. Inventories are held in various forms, it can be a stock awaiting packing, processing, transformation, use or sale in a future point of time.
Create Company
To get started with Tally Prime, you need to first create your company to keep a record of all your day-to-day business transactions. To create the company, you need the company name and financial year information. You can enter all other details such as contact information, security, while creating the company or any time later.
How to create a company in Tally Prime
- In tally, after login double click on the create company option under company information.
- Go to Top Menu -> Company -> Create -> Enter
Ledger in Tally Prime
Ledgers in Tally Prime The ledgers in Tally Prime or in the Books of Accounts affect assets, liabilities, income or expenses. Tally Prime can generate a Profit & Loss A/c and Balance Sheet immediately after a transaction has been entered. It can also generate a range of comprehensive financial statements and reports.
Create a single ledger
- Press Alt+G (Go To) -> Create Master -> type or select Ledger and press Enter.
Alternatively, Gateway of Tally -> Create -> type or select Ledger and press Enter.
- Enter the Name of the ledger account.
Duplicate names are not allowed.
- Enter the alias of the ledger account, if required.
You can access the ledgers using the original name or the alias name
- Select a group category from the List of Groups.
- Enter the Opening Balance.
The opening balance is applicable when the ledger is an asset or a liability, and also if it has a balance in the account as on the books beginning date.
- Press Ctrl + A to save, as always
Stock Group in Tally
Stock Groups in Inventory are similar to Groups in Accounting Masters. They are helpful in the classification of Stock Items. You can group Stock Items under different Stock Groups to reflect their classification based on some common features such as brand name, product type, quality, and so on. Grouping enables you to locate Stock Items easily and report their details in statements.
Create Stock Groups
- Gateway of Tally -> Create -> type or select Stock Group and press Enter.
Alternatively, press Alt+G (Go To) -> Create Master -> type or select Stock Group -> and press Enter. - Name & alias: As in other masters, you can specify multiple aliases for the stock item.
- Under: Select Primary or an existing Stock Group. If you have not created any Stock Group, you can create one in Tally prime to assign to the stock group.As always, press Alt+C, to create a master on the fly.
Alternatively, press Alt+G (Go To) -> Create Master -> type or select Stock Group-> press Enter. - Should quantities of items be added: It pertains to information on measuring the units of the Stock Items that you would categories under the Stock Group. The Stock Items categorized under the group should have similar units for them to be added up. You cannot add quantities in Kgs to quantities in Pcs.
- Set/alter GST Details: Enable this option to define the GST rate.
- Accept the screen. As always, press Ctrl+A to save.
Units of Measure in Tally
Stock Items are mainly purchased and sold on the basis of quantity. The quantity in turn is measured by units. In such cases, it is necessary to create the Unit of Measure. The Units of Measure can either be simple or compound. Examples of simple units are: nos., metres, kilograms, pieces etc.
Create Units in Tally
- Gateway of Tally -> Create -> type or select Stock unit and press Enter.
Alternatively, press Alt+G (Go To)-> Create Master-> type or select Stock Group-> and press Enter. - Enter the details in the Unit Creation screen
- Enter the Symbol. By default, the Type field will be selected as Simple
- Enter the Formal name for the simple unit.
- Select the Unit Quantity Code (UQC) relevant to the stock item from the list provided.
- The list consists of the number of Unit Quantity Codes (UQC) available for your product or commodity as declared by the Government or GSTN.
- Specify the Number of decimal places required based on your business needs.
Stock Item in Tally
Stock Item refers to goods that you manufacture or trade. It is the primary inventory entity and is the lowest level of information on your inventory. You have to create a Stock Item in TallyPrime for each inventory item that you want to account for. Create stock items on-by-one.
Create Stock Item in Tally
- Go to Gateway of Tally -> Inventory Info -> Stock Item -> Stock Item creation is displayed as shown below:
- Specify the Name of the Stock Item
- Specify the Alias name of Stock Item (if required).
- The field Under will show the List of Groups. Here you can select the Stock Group to which the Stock Item belongs. By default, Primary Stock Group appears in this field.
- This field will show the Unit List. Here you can select the Unit of measurement applicable for the stock item. By default, Not Applicable appears in this field.
- Specify the details of Opening Balance, if any, for the Stock Item as on the date of Beginning of Books.
- In the Quantity Field, specify the stock item Quantity, say 5 Nos.
- In the Rate field, specify the stock item Rate, say Rs. 8000 per piece.
- Tally Prime automatically calculates the value by multiplying the Quantity and Rate. You can also edit the value, Tally Prime automatically refreshes the Rate field accordingly
Voucher in Tally Prime
There are 24 pre-defined voucher types in Tally Prime for accounting, inventory, payroll and orders. You can create more voucher types under these pre-defined voucher types as per your business needs.
For example, for cash payments and bank payments, the predefined voucher type is Payment Voucher. You can also have two or more sales voucher types in Tally Prime for different kinds of sales transactions. For example, credit sales, cash sales, and so on.
Enter the current date and reference.
Purchase Voucher in Tally Prime
Whenever you purchase a product or service, you record the purchase entry. In tally, this is recorded through the purchase voucher. It is also one of the most widely used vouchers in tally. There are two modes for accounting in purchase vouchers- Invoice mode and Voucher mode, as mentioned in the sales voucher
You may do a simple cash purchase or purchase on credit. For each purchase transaction, you will need to keep a record of the items you bought, payments made, goods returned, and so on.
How to Use Purchase Voucher in Tally Prime
- Gateway of Tally -> Voucher -> Purchase Voucher(F9) or F10: Other Voucher ->Purchase Voucher
- Purchase Voucher then select Change voucher mode (Ctrl+H) -> select Item Invoice Enter
- Enter the Party to be credited click (Alt+c) to Create Ledger
- Enter the name of item from select the Stock Items List
- Enter the Quantity and Rate,and the amount is automatically displayed in the Amount field.
- Accept the screen. As always, press Ctrl+A to Save.
follow the above steps for following transaction.
Apr 13 Purchased on credit from Mr. Micro Max for the followings
- Phone display 20nos Rs.500 Bill no: 12 (25 days)
Payment Voucher in Tally Prime
A payment voucher is a way to record payments made to suppliers and maintain a history of payments that your business has made. Companies use vouchers to gather and file supporting documents that are required to approve and track payments of liabilities.A payment voucher is a way to record payments made to suppliers and maintain a history of payments that your business has made. Companies use vouchers to gather and file supporting documents that are required to approve and track payments of liabilities.
How to Use Payment Voucher in Tally Prime
- Gateway of Tally -> Voucher -> Payment Voucher(F5) or F10: Other Voucher -> Payment voucher
- Create ->Secondary ledger press Alt +C
- Accept the screen. As always, press Ctrl+A to Save.
follow the above steps for following transaction.
Jun 9 Paid Salary Rs.5000
Contra Voucher in Tally Prime
Contra entry in tally is done when the transactions involve cash and a bank account. In other words, any entry that includes both cash and bank accounts of an entity is called a contra entry.
- Gateway of Tally -> Voucher -> Contra Voucher(F7) or F10: Other Voucher -> Contra Voucher
- Create ->Secondary ledger press Alt +C
- Accept the screen. As always, press Ctrl+A to Save.
follow the above steps for following transaction.
Apr 24 Deposit into bank Rs. 10,000.
May 7 With Draw for Proprietors Own Use Rs.7000.
Sales Voucher in Tally Prime
Whenever you sell a product or service, you record sales entries. In tally, the sales are recorded through the sales voucher. It is one of the most widely used accounting vouchers in tally. There are two modes for accounting in sales vouchers- Invoice mode and Voucher mode.
How to Use Sales Voucher in Tally Prime
- Gateway of Tally -> Voucher -> Sales Voucher(F8) or F10: Other Voucher ->Sales Voucher
- Sales Voucher then select Change voucher mode (Ctrl+H) -> select Item Invoice Enter
- Enter the Party to be credited click (Alt+c) to Create Ledger
- Enter the Name of item from select the Stock Items List
- Enter the Quantity and Rate,and the amount is automatically displayed in the Amount field.
- Accept the screen. As always, press Ctrl+A to Save.
follow the above steps for following transaction.
May 18 Sold Goods to Mr. NETWORK for the followings
- Laptop Battery 15nos Rs.3000
- Phone Display 12nos Rs.750 bill no: 67 (24 days)
Debit Note Voucher in Tally Prime
Debit Note entry is passed when there is a purchase return transaction. This voucher is deactivated by default. You can activate it by pressing F11 and configuring its features. You can refer to the original purchase invoice against which this entry is passed for maintaining track of such transactions. When a party is selected, you will come across the list of invoices against which this Debit note voucher is used
How to Use Debit Note in Tally Prime
- Gateway of Tally -> Voucher -> Debit Note Voucher(F9) or F10: Other Voucher ->Debit Note Voucher
- Debit Note then select Change voucher mode (Ctrl+H) -> select Item Invoice Enter
- Enter the Party to be credited click (Alt+c) to Create Ledger
- Enter the Name of item from select the Stock Items List
- Enter the Quantity and Rate,and the amount is automatically displayed in the Amount field.
- Accept the screen. As always, press Ctrl+A to Save.
Credit Note Voucher in Tally Prime
Credit Note entry is passed when there is a sales return transaction. This voucher usually remains deactivated by default. You can activate it by pressing F11 and configuring features in invoicing. You can refer to the original sales invoice against which this entry is passed to keep track of such transactions.
How to Use Debit Note in Tally Prime
- Gateway of Tally -> Voucher -> Credit Note Voucher(F9) or F10: Other Voucher ->Credit Note Voucher
- Purchase Voucher then select Change voucher mode (Ctrl+H) -> select Item Invoice Enter
- Enter the Party to be credited click (Alt+c) to Create Ledger
- Enter the Name of item from select the Stock Items List
- Enter the Quantity and Rate,and the amount is automatically displayed in the Amount field.
- Accept the screen. As always, press Ctrl+A to Save.
Receipt Voucher in Tally Prime
The receipt is the act of receiving, or the fact of having been received while voucher is a piece of paper that entitles the holder to a discount, or that can be exchanged for goods and services.
Receipt voucher- It is also called a credit voucher. A receipt voucher is used to keep a record of cash or bank receipt.
- Gateway of Tally -> Voucher -> Receipt Voucher(F6) or F10: Other Voucher -> Receipt Voucher
- Create ->Secondary ledger press Alt +C
- Accept the screen. As always, press Ctrl+A to Save.
Journal Voucher in Tally Prime
The equivalent back up document for a transaction not involving the movement of money is called a journal voucher. Examples of 'non-cash' transactions include to recognize a donation in kind of a computer, to correct a coding error in a previous closed month, to charge interest on a loan or depreciate fixed assets.
Journal voucher - A journal voucher is also called a non-cash voucher or transfer voucher. They serve as proof of non-cash transactions.
Depreciating fixed assets of the company:
- The depreciation account is debited, A fixed asset account is credited.
How to Use Journal Voucher in Tally Prime
- Gateway of Tally -> Voucher -> Journal Voucher(F7) or F10: Other Voucher -> Journal Voucher
- Create ->Secondary ledger press Alt +C
- Accept the screen. As always, press Ctrl+A to Save.
Physical Stock in Tally Prime
This voucher maintains the list of inventories in a company. Generally, businesses count physical stock verification periodically and keep a record of the same through this voucher. This helps to keep inventory control in check. You can mention the name, quantity, rates,etc.This can help in management decision making and maintain the numbers in the physical inventory and accounting books.
- Gateway of Tally -> Vouchers -> press F10 (Other Vouchers) -> type or select Physical Stock.
Alternatively, press Alt+G (Go To) -> Create Voucher -> press F10 (Other Vouchers) -> type or select Physical Stock. - Select the Stock Items List
- Enter the Quantity is automatically displayed in field.
- Accept the screen. As always, press Ctrl+A to Save.
Profit and Loss In TallyPrime
Profit and Loss A/c is one of the primary financial statements that you can use to monitor the health of your business. It summarizes the revenues, costs, and expenses for a specific period, such as a quarter or a year. Thus, you can easily gather the net result of the business operations.
Using the Profit and Loss A/c in Tally Prime, you can measure the ability of your business to generate profit. Accordingly, you can take various measures to increase revenue, reduce costs, and so on. What’s more, you can view the Profit and Loss A/c in the browser.
How to Use Profit and Loss in Tally Prime
- Gateway of Tally -> Report -> Profit & Loss A/C (F1)
Balance Sheet In TallyPrime
Balance Sheet is one of topmost financial statement prepared by the businesses. The financial details of the balance sheet help you and the external stakeholders to evaluate the financial performance of the business on a given date. Before knowing the steps to prepare a balance sheet and reading the balance sheet, it is important to be familiar with the components and format of the balance sheet.
- Gateway of Tally -> Report -> Balance Sheet (F1)
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